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o you want to organize a fan event?…
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elcome, Citrus Con.
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himwitch: This is whimwitch, and I'm here- SCUMSUCK: And Scumsuck.
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himwitch: Yeah, I'm here with SCUMSUCK.
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nd we're going to go over everything you
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izzy bees need to know about what you
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eed to do to organize fan events for
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our own fandoms.
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o in general, we're going to go over
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ho we are, and why the hell we feel like
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e're the right people to tell you how to
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un a fan event. And then we'll go
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hrough all of the details about why a
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erson might want to run a fan event,
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ypes of fan events that you can run,
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here you can run your fan events, how
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ou run your fan event once you actually
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g
et it rolling, how you might
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rchive your fan event. What we learned
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hrough our experiences and then we'll
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hare resources and have a Q&A at
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he end since this is a recorded presentation.
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o a little bit about us… So I'm whimwitch
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m…there's not a lot to say about me.
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I
'm gay. I like Yu-gi-oh.
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I
participate in a lot of fan events and
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ines all over the Internet and in real life.
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I
have run the Yu-gi-oh Rare Pairs Mini Bang for
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our years in a row, and I do a
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ot of shit posting and blabbing on blorbo.social.
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CUMSUCK: And my name is Maggie. My artist name is
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CUMSUCK. I like SpongeBob.
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I
run Artcade, which is a creative
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xchange for original characters, which
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I
'm planning to run again this year.
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nd I've also run a bunch of zines
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or myself and for other people to join,
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hich you can view if you click
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n the links in the slide.
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I
am also on blorbo.social, which is part of the Fediverse.
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o join me and whim on anywhere other than Twitter.
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himwitch: (laughs) Hell yeah.
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o we both are going to
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e talking about two events that we've
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un that we thought would be really good
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xamples for people that are new to fan events,
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r just want to see behind the
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urtain a little bit for how we
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ctually put all of this together.
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So my event is the Yu-gi-oh Repairs Mini Bang,
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nd basically it's this huge collaboration where people
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re partnered with an artist or a writer,
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epending on the ordering of the year
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ince we go back and forth between the setup.
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nd we have a ton of people
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hat create pieces that go together.
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nd every year I put it together
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n a huge master spreadsheet
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ince everybody's posting everywhere
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nline these days. So it's nice to have
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verything collected together in the end.
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CUMSUCK: And I run Artcade,
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hich the last year
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as on Dreamwidth, and I
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ontinue to want to run it on Dreamwidth.
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eople sign up by posting a sort of
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xchange letter with a list of the
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haracters they want to see, you know…
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rawn, written about, or other creative things made about.
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nd then people simply respond to the post
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ith works they made for that person.
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here's no obligation to do, uh…
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rades, but it's highly encouraged to
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ake something for someone else who has
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hosen to make something for you.
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t's a complete free for all, but we've had
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eople make like 200 things total in like one month.
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o people get really motivated to just start making things
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hen you don't give them deadlines.
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himwitch: So when you are trying to
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ecide that you're wanting to run a fan
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vent, I feel like the most important
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hing to consider is what's your why?
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ike, what is the reason why you want to
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o through all this work to bring people
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ogether and moderate an event?
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o you might want to think about a particular niche
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hat might be missing in your fandom.
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m, for example…
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aybe you're interested in rare pairs,
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r there's a specific ship that you're
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nterested in that doesn't really have, um…
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ts own event because maybe there are
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ike a whole bunch of fans that you
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ersonally know that you really want to
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ollaborate with, but you just need to
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ind the perfect excuse to bring them all together.
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hat might be a reason why you
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ight put a fan event together.
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r maybe there's a lack of fan events in your fandom.
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ou might want to build community
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n top of creating art.
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r like I said, you might want to be
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ringing together specific groups of people.
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o this could be outside of
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ven the fandom perspective.
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ou might be interested in a specific kink or fetish,
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nd that can be a really nice way
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o collaborate with people outside of
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our fandom through a shared interest.
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ut most of all, you want to think about (laughs)
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f <i>YOU</i> yourself are a masochist and
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ou personally enjoy putting in a lot of
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ork where you might not be getting a lot of
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ou know, really tangible rewards out of it.
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side from the fact that you feel good about
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reating this space for other people.
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ou really want to think about what you personally
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ant out of this event, and if there might be
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etter avenues to do whatever you're
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nterested in outside of a fan event
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f it's not something that, um, makes you
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eally feel like you're compelled to organize something.
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nd so SCUMSUCK and I thought about our
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wn events and why we decided to run them,
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nd we felt like there was a lot of overlap.
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o I would say for the rare pairs mini bang that I run,
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m, specific to that event, there were a lot
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f fandom wide events, but typically they
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ere dominated by about 5 popular ships.
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nd they were not really welcoming to
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eople that were interested in spin-offs of Yu-gi-oh.
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t was mostly just people
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ho were fans of the original series, which is Duel Monsters.
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nd I would also say that I was really interested in
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ocusing on rare pairs because in
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ersonal circles that I was in,
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here were a lot of friends that I had
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hat were interested in rare pairs.
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nd even if you yourself are not especially
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amiliar with that rare pair, I feel like
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lot of times rare shippers are more
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ikely to support other people that also like rare pairs.
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CUMSUCK: And for Artcade, my own reasons were
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ecause original character communities are usually very
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hild friendly and will ban you for
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aving 18+ art off site or even implied on their website.
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o, I'm an adult. All my friends are adults.
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nd I thought that we needed a space to do this.
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his also was concurrent with, like, just after,
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ike, Tumblr had started banning all NSFW art.
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nd everyone's realizing, “Oh no,
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orn or other adult things are going to
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isappear offline if we don't preserve it.”
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o I want to encourage people to make
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heir own spaces on their own websites to
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rchive their stories and characters
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f they happen to contain things that
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ight not be allowed on the open web.
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he other third point is very similar to whim's
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n that people who have OCs are generally going to be interested
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n other people's characters as well
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ecause we don't have a built-in fandom
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ike, you know, mainstream media.
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e have to support each other and make fan art
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or each other to make each other happy.
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nd, uh, I just feel like…
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ou know, if you're stuck in your own brain space
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alking about your character, you're likely to, like, get into someone else's
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rain worms about their character too.
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uch like rare pairs.
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himwitch: Absolutely.
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nd something that we definitely share with the reasons why we made events,
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hich might resonate with a lot of people watching this right now,
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s that, um, there weren't really other spaces in fandom or OCs-
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C communities for our particular niche.
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e wanted to create these collaborative
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paces for a wide range of art styles,
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specially when there's certain events
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hat might only focus on fic or might only focus on 2D art
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hat's more traditional and not inclusive of all kinds of other art.
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ause like, with Artcade, um, what types of
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rt have you had people contribute?
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CUMSUCK: Oh yeah, whim made a recipe based on one
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f my characters in the voice of that character, which is really cool.
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himwitch: (laughs) Oh yeah!
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CUMSUCK: And then people make music playlists based on each other's characters vibes.
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o I'm just in love with like every sort of art.
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ike if you put creative effort into it, like that's just so cool.
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whimwitch: Yeah. And then also like, there's a lot of freedom
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hat you yourself can have from freeing yourself from limitations
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hat maybe you've experienced in other events
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hen you can kind of tailor it to your specific interests
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nd your specific needs within a fandom.
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o there's a ton of different fan events,
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hich we're going to cover briefly,
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ut when you're looking through these,
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ou might want to be considering some of these different questions
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ust to figure out what type of event might fit the kind of community you're trying to create.
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o you might want to consider the types of fan works you currently see in your fandom.
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ou know, is it a really fic heavy fandom, or is it a really art heavy fandom?
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ecause based on that,
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ou might have a harder time drawing in writers if you don't really see
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ery many fics for your fandom at all, but maybe there's a lot of artists.
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r maybe you want to really foster, um,
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ore people to feel like they can create art for a fandom that might be really fic heavy.
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o maybe then you would want to have an art focused event,
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ut then maybe you want to really make sure that your
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xpectations are lower if you know that maybe there won't be as many people interested.
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ut I think that's kind of the beauty of this is when
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ou have really small event, it's really a nice way to foster little communities.
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nd you never know who's out there until you actually create the event.
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nd then you also want to consider maybe what the
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verage fan is like in your fandom,
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ike the typical fic length.
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f you're in a fandom where it's not really common for
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eople to write fics that are over 10K,
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ou probably don't want to do a big bang where your minimum is a 50K fic.
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t's just not going to be realistic.
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m, you might want to also think about where people are posting their fan works,
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nd if there are already people
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ithin the fandom that seem like they like to collaborate with each other,
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specially if you have friends that collaborate,
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t's a nice way to reach out to them personally to bring them in.
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nd it makes it a lot easier to build that community when you already know people
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> 00:10:58,052
w
ho are willing to share their works with each other.
227 00:11:00,212 –
> 00:11:03,412
S
o there are a lot of different types of fan events.
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> 00:11:06,672
W
e're going to cover 6 main types today.
229 00:11:06,772 –
> 00:11:15,092
S
o there are bangs, exchanges, anon or kink memes, fan weeks, fanzines, and gameified fan events.
230 00:11:15,652 –
> 00:11:20,112
S
o starting off with big bangs or mini bangs or reverse bangs.
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> 00:11:23,052
A
s we go through these slides, you might want to take a look at
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> 00:11:24,972
t
he pros and cons for each type of event
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> 00:11:27,432
t
o decide if this might be the right fit for you.
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> 00:11:33,072
B
ut a bang is a partnered writing or art collaboration event
235 00:11:33,072 –
> 00:11:38,392
w
here people are making art based on each other's art, essentially.
236 00:11:38,392 –
> 00:11:41,812
S
o there might be a person who writes a fic
237 00:11:41,812 –
> 00:11:44,212
and then somebody creates art for it,
238 00:11:44,212 –
> 00:11:46,532
like this example here. This is the DeanCas Big Bang.
239 00:11:47,252 –
> 00:11:49,252
I
t's been running for 15 years.
240 00:11:49,252 –
> 00:11:52,632
I
t's a really, <i>really</i> good example if you're interested in running bangs.
241 00:11:52,632 –
> 00:11:55,312
I
would definitely recommend looking at this.
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> 00:11:59,332
B
ut there are also reverse bangs where a person might make a piece of fan art
243 00:11:59,332 –
> 00:12:01,832
a
nd then someone makes a fic based on it.
244 00:12:02,192 –
> 00:12:05,892
S
o why it's called a Big Bang is just because when you're making all of
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> 00:12:09,232
t
his content, and it's all published all at the same time,
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> 00:12:12,592
t
here's usually like a week or a month
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> 00:12:17,032
w
here everybody's posting their fics and art all together.
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> 00:12:18,932
I
t's like this huge burst of content.
249 00:12:18,932 –
> 00:12:21,252
S
o it's like this big bang in the universe that is
250 00:12:21,252 –
> 00:12:23,572
g
iving you this wonderful gift of a ship.
251 00:12:25,092 –
> 00:12:27,252
S
CUMSUCK: And next we have Exchanges.
252 00:12:27,812 –
> 00:12:31,732
B
asically, you sign up with a request and you fill others' requests.
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> 00:12:33,312
S
ometimes it's done more formally where you're assigned
254 00:12:33,312 –
> 00:12:35,792
a
fill, other times it's a free-for-all.
255 00:12:35,812 –
> 00:12:37,492
T
he image I have here is an example of
256 00:12:37,492 –
> 00:12:42,292
w
hat you will get if you sign up for an exchange on AO3.
257 00:12:42,292 –
> 00:12:44,932
Y
ou can see that this person got assigned
258 00:12:45,092 –
> 00:12:47,592
s
omeone who requested Despicable Me fan fiction,
259 00:12:47,592 –
> 00:12:52,392
a
nd they have their likes listed as well as their DNWs.
260 00:12:52,392 –
> 00:12:54,792
D
NWs stand for “do not want,” and you commonly put that
261 00:12:55,092 –
> 00:12:57,412
i
n your exchange letter so people know,
262 00:12:57,412 –
> 00:12:59,652
"
I really don't like this. Please don't put it in my fic!“
263 00:12:59,952 –
> 00:13:02,212
A
nd it does not have to be on AO3.
264 00:13:02,212 –
> 00:13:04,452
I
t can be a Secret Santa.
265 00:13:05,032 –
> 00:13:07,592
I
t can be a free for all like Fandomtrees.
266 00:13:07,892 –
> 00:13:10,852
T
he possibilities are endless.
267 00:13:12,052 –
> 00:13:15,012
w
himwitch: Then there's also Anon or Kink Memes.
268 00:13:15,012 –
> 00:13:17,652
T
hese are not as common anymore, but they were
269 00:13:17,652 –
> 00:13:19,972
v
ery, very popular on Live Journal and
270 00:13:19,972 –
> 00:13:21,492
t
hey're still around on Dreamwidth.
271 00:13:21,892 –
> 00:13:24,772
S
ometimes you might see them on AO3, but
272 00:13:24,772 –
> 00:13:29,732
t
hey're basically an anonymous prompting event where somebody
273 00:13:29,732 –
> 00:13:32,692
l
eaves a prompt specific to a fandom or a ship,
274 00:13:32,692 –
> 00:13:36,652
a
nd then they wait very, very, very patiently for another person to fill it.
275 00:13:36,932 –
> 00:13:43,052
S
o in this example here, this is from um, a Disney Kink meme where
276 00:13:43,052 –
> 00:13:46,232
t
his person's requesting some- something for Ratatouille.
277 00:13:46,232 –
> 00:13:48,872
A
nd they're interested in Colette and Linguini's first time,
278 00:13:49,072 –
> 00:13:53,472
a
nd then someone would reply to this with a fill.
279 00:13:54,112 –
> 00:13:57,292
S
o it could be a fic. I've also seen art fills for these.
280 00:13:57,972 –
> 00:14:00,772
I
t really is up to whoever wants to run it.
281 00:14:01,412 –
> 00:14:05,592
B
ut it's definitely something that a lot of people aren't really familiar with anymore,
282 00:14:05,772 –
> 00:14:09,172
b
ut it's very low stakes as far as an organizer since it's not really
283 00:14:09,172 –
> 00:14:11,492
b
ased around any set time.
284 00:14:12,772 –
> 00:14:18,532
S
CUMSUCK: And here we have Fan Weeks, typically run as a hashtag on social media.
285 00:14:18,532 –
> 00:14:20,692
T
he event account will post prompts for the week
286 00:14:20,772 –
> 00:14:23,492
a
nd people will post their fan works, uh,
287 00:14:23,492 –
> 00:14:28,492
u
sually using those prompts as inspiration in that same hashtag for people to find.
288 00:14:28,492 –
> 00:14:32,932
T
he example I have here is a Inktober thing I ran for
289 00:14:32,932 –
> 00:14:35,412
m
y Discord server, where I had various
290 00:14:35,692 –
> 00:14:38,132
d
ifferent prompts for people to fill.
291 00:14:38,132 –
> 00:14:42,252
A
nd it was very low pressure to just like, choose one or none.
292 00:14:42,452 –
> 00:14:44,792
I
f you didn't like any of them, just skip to the next week,
293 00:14:44,832 –
> 00:14:47,592
a
nd just post it for everyone to see and everyone will appreciate it.
294 00:14:49,972 –
> 00:14:52,132
N
ext we have Fan Zines.
295 00:14:52,132 –
> 00:14:55,092
T
hese are printed or digital fan anthology projects.
296 00:14:55,192 –
> 00:14:59,072
T
he larger expensive ones are sometimes for profit, charity,
297 00:14:59,072 –
> 00:15:03,552
o
r include merch, but this is not necessary at all to make a zine.
298 00:15:03,552 –
> 00:15:07,332
T
he very base definition is to just have something to read.
299 00:15:08,132 –
> 00:15:10,452
T
he examples I have here are a zine I ran
300 00:15:10,452 –
> 00:15:15,752
b
ased on the concept of a Girl Scout character from Team Fortress 2.
301 00:15:15,752 –
> 00:15:18,712
A
nd I made a physical zine with
302 00:15:19,332 –
> 00:15:22,032
l
ots of combination of text and images,
303 00:15:22,032 –
> 00:15:25,972
a
s well as a little bit of extra stickers to go of it.
304 00:15:26,012 –
> 00:15:28,472
A
gain, none of the extras are necessary.
305 00:15:28,612 –
> 00:15:31,492
Y
ou don't need merch or fancy binding.
306 00:15:31,892 –
> 00:15:35,732
I
did mine all at home with printer paper and staples.
307 00:15:38,532 –
> 00:15:41,752
w
himwitch: And last but not least, there are Gameified Fan Events.
308 00:15:41,852 –
> 00:15:45,152
A
nd these are basically the same as everything we've
309 00:15:45,152 –
> 00:15:47,232
b
een talking about, where there's some
310 00:15:47,332 –
> 00:15:50,092
s
ort of prompt or it might be a gift,
311 00:15:50,092 –
> 00:15:56,772
a
nd it's all unified around either a fandom or a specific, uh, kink or whatever.
312 00:15:56,812 –
> 00:16:01,372
B
ut these are creative events with really interesting rules or setups.
313 00:16:01,372 –
> 00:16:03,712
A
nd oftentimes they're competitive.
314 00:16:03,712 –
> 00:16:05,912
S
o the example I have here,
315 00:16:05,912 –
> 00:16:08,532
t
his is a multi fandom event that you
316 00:16:08,532 –
> 00:16:11,192
m
ight be interested in called Battleship Exchange.
317 00:16:11,192 –
> 00:16:14,232
A
nd it's pretty much like the game Battleship.
318 00:16:14,232 –
> 00:16:17,092
T
here's a grid board with coordinate spaces where
319 00:16:17,092 –
> 00:16:19,772
s
omewhere on the board there's going to be battleships,
320 00:16:19,772 –
> 00:16:23,652
a
nd you're put on a team where your goal is to fill
321 00:16:23,732 –
> 00:16:27,792
w
hatever the prompt is within the spot on the board,
322 00:16:27,792 –
> 00:16:31,572
a
nd you're going to hope that you're going to sink somebody's battleship.
323 00:16:31,672 –
> 00:16:34,232
A
nd it runs really quickly because people are just filling these
324 00:16:34,332 –
> 00:16:36,212
p
rompts as fast as possible to clear the board.
325 00:16:36,212 –
> 00:16:39,112
B
ut there are also bingo events.
326 00:16:39,112 –
> 00:16:43,092
I
feel like a lot of times those tend to be multi fandom.
327 00:16:43,252 –
> 00:16:46,672
T
he limits are really up to the organizer.
328 00:16:46,712 –
> 00:16:49,972
Y
ou can do pretty much whatever you want with these.
329 00:16:50,784 –
> 00:16:54,984
S
o now that you've heard about all of these different types of events,
330 00:16:54,984 –
> 00:17:00,924
y
ou might be asking, “whimwitch, SCUMSUCK, how <i>do</i> I organize this event?”
331 00:17:01,104 –
> 00:17:04,384
A
nd so I would say the 3 things you really want to
332 00:17:04,384 –
> 00:17:09,044
k
eep in mind before you get involved in planning an event is…
333 00:17:09,064 –
> 00:17:12,284
#
1: You want to make sure that when you're organizing,
334 00:17:12,284 –
> 00:17:14,364
y
ou're prioritizing yourself.
335 00:17:14,464 –
> 00:17:19,024
Y
ou want to run your event based on your own availability and your own interests.
336 00:17:19,024 –
> 00:17:22,844
B
ecause if it's not something you're interested in, you're not going to be (laughs)
337 00:17:22,904 –
> 00:17:25,304
w
anting to run that event like ever again.
338 00:17:25,604 –
> 00:17:32,544
#
2: I would also say that it's good to keep in mind that anybody can run an event.
339 00:17:32,544 –
> 00:17:35,164
I
n the words of Chef Gusteau, “Anyone can cook.”
340 00:17:35,164 –
> 00:17:36,824
S
o you might be thinking to yourself,
341 00:17:36,904 –
> 00:17:40,584
"
I am not good at networking with people.”
342 00:17:40,584 –
> 00:17:43,004
W
hich is not something you need to do to run an event.
343 00:17:43,004 –
> 00:17:46,444
O
r you might be thinking, “I don't know how to archive things.”
344 00:17:46,444 –
> 00:17:48,804
T
hat's definitely something you can learn.
345 00:17:48,804 –
> 00:17:51,124
A
nd I would also say that people that participate in these
346 00:17:51,224 –
> 00:17:53,704
e
vents are really kind and also willing
347 00:17:53,904 –
> 00:17:56,184
t
o support you through this.
348 00:17:56,184 –
> 00:17:59,324
T
here are a lot of skills you can learn from other people
349 00:17:59,324 –
> 00:18:01,764
w
ho might be interested in supporting you
350 00:18:01,764 –
> 00:18:04,544
i
f there's an event you're interested in organizing.
351 00:18:04,944 –
> 00:18:08,244
T
he #3 rule is to not have too many mods!
352 00:18:08,244 –
> 00:18:10,444
Y
ou do not need a mod for
353 00:18:10,544 –
> 00:18:12,504
e
very single task that you might have to
354 00:18:12,504 –
> 00:18:14,264
d
o to run your event.
355 00:18:14,364 –
> 00:18:15,924
T
he more direct communication can be
356 00:18:15,924 –
> 00:18:18,724
w
ith your participants, the better it will be for
357 00:18:18,724 –
> 00:18:21,324
y
ou and the people in your community.
358 00:18:21,344 –
> 00:18:26,704
I
t's not really helpful if you have six or seven mods that are each
359 00:18:26,704 –
> 00:18:29,264
a
ssigned to a task, but then maybe
360 00:18:29,264 –
> 00:18:33,884
t
here's miscommunication between the mods if a participant reaches out to somebody.
361 00:18:33,884 –
> 00:18:38,364
O
r maybe people aren't sure when to jump in to actually complete a task.
362 00:18:38,364 –
> 00:18:43,624
I
t's a lot of times easier if you really trim the fat with that
363 00:18:43,624 –
> 00:18:49,424
a
nd just have enough people to make it run functionally.
364 00:18:49,424 –
> 00:18:52,004
A
nd sometimes that means just you.
365 00:18:52,304 –
> 00:18:54,544
S
CUMSUCK: And don't worry about doing things that you don't
366 00:18:54,544 –
> 00:18:57,124
h
ave any experience in. Like you don't need to hire like
367 00:18:57,424 –
> 00:18:59,584
a
social media mod or graphics mod.
368 00:19:00,224 –
> 00:19:02,544
I
f you don't know how to use Canva or Photoshop,
369 00:19:03,044 –
> 00:19:05,764
m
ake the graphics yourself in MS Paint. It'll look great! I promise you.
370 00:19:05,904 –
> 00:19:07,724
A
nd it'll look- …I'll love it!
371 00:19:08,124 –
> 00:19:12,684
w
himwitch: Definitely! And I think a really good example here of, like,
372 00:19:13,264 –
> 00:19:16,984
r
eaching out to people when you need help for things (laughs)
373 00:19:16,984 –
> 00:19:20,424
i
s when I'm thinking about how I run my event, I really like to
374 00:19:20,784 –
> 00:19:23,264
m
ake sure that the participants feel like
375 00:19:23,264 –
> 00:19:26,324
t
hey have a stake in it. And so this most recent year,
376 00:19:26,424 –
> 00:19:30,244
I
reached out to people and asked if they could help me with making a banner.
377 00:19:30,344 –
> 00:19:35,104
B
ecause I personally did not have time to draw a bunch of little
378 00:19:35,104 –
> 00:19:38,544
d
ifferent Yu-gi-oh characters, so it was actually really nice to get art from the
379 00:19:38,544 –
> 00:19:40,704
c
ommunity with people just pitching in.
380 00:19:41,024 –
> 00:19:43,004
T
hat's something that you can also consider.
381 00:19:43,204 –
> 00:19:47,344
B
ut this is the homepage for my event.
382 00:19:47,344 –
> 00:19:49,904
I
use Dreamwidth because I like to have everything on a
383 00:19:49,904 –
> 00:19:52,364
s
olid platform that's not going to go anywhere.
384 00:19:52,364 –
> 00:19:56,824
A
nd I basically make a master post on there with all the
385 00:19:56,824 –
> 00:20:00,784
i
nformation for people that might be interested in my event.
386 00:20:00,804 –
> 00:20:06,164
I
have an FAQ; I have a page where I list the specifications; I list the contact information.
387 00:20:06,164 –
> 00:20:10,104
B
ut really I make sure that I'm hosting all of my
388 00:20:10,104 –
> 00:20:12,624
i
nformation in one place, and then I use
389 00:20:12,624 –
> 00:20:17,744
o
ther platforms to supplement communication for the event once things are actually running.
390 00:20:19,744 –
> 00:20:21,544
S
CUMSUCK: Yeah, the same goes for me. I also use
391 00:20:21,584 –
> 00:20:24,464
D
reamwidth as the homepage of the event.
392 00:20:24,944 –
> 00:20:27,664
I
t's very useful because people can also
393 00:20:27,664 –
> 00:20:33,024
s
ubscribe via e-mail or RSS feed to get updates instead of having to
394 00:20:33,024 –
> 00:20:35,264
p
ing everyone in the busy Discord server.
395 00:20:35,744 –
> 00:20:37,744
A
nd keeping links all in one place is
396 00:20:37,744 –
> 00:20:40,464
j
ust so good for people being able to
397 00:20:40,464 –
> 00:20:42,704
k
now what the rules are or how to do things.
398 00:20:44,864 –
> 00:20:47,104
w
himwitch: So when we're thinking about how we run
399 00:20:47,104 –
> 00:20:48,624
o
ur events, we thought it would be
400 00:20:48,624 –
> 00:20:50,704
h
elpful to kind of show them side by side
401 00:20:50,704 –
> 00:20:53,264
s
o you can see what things look like for
402 00:20:53,264 –
> 00:20:55,104
d
ifferent events or different ways that
403 00:20:55,104 –
> 00:20:57,984
y
ou might want to consider organizing.
404 00:20:57,984 –
> 00:21:00,784
{
\an8}So for my event, for the mini bang,
405 00:21:00,864 –
> 00:21:05,584
{
\an8}I use a huge spreadsheet to organize everything from
406 00:21:05,584 –
> 00:21:11,504
{
\an8}signups, to the claim process to, when the pieces are actually posted.
407 00:21:11,904 –
> 00:21:14,064
{
\an8}Just because I feel like it's a lot
408 00:21:14,064 –
> 00:21:16,264
{
\an8}easier for me to go through all of the
409 00:21:16,264 –
> 00:21:20,424
{
\an8}information as the organizer to just see everything in one place.
410 00:21:20,904 –
> 00:21:24,664
{
\an8}And since, um, the claim process for a bang is anonymous,
411 00:21:24,664 –
> 00:21:29,484
{
\an8}it's nice to have that completely separate from a platform where
412 00:21:29,484 –
> 00:21:32,464
{
\an8}people might be able to see where people are claiming things.
413 00:21:32,564 –
> 00:21:36,384
{
\an8}Sometimes there can be drama if people see that like one
414 00:21:36,384 –
> 00:21:41,044
{
\an8}particular prompt summary is really popular and a lot of people are claiming it.
415 00:21:41,344 –
> 00:21:44,664
{
\an8}Some people might feel bad about the piece that they're creating.
416 00:21:44,964 –
> 00:21:49,104
{
\an8}So I've felt like it's really helpful when I've run my event to have people…
417 00:21:49,104 –
> 00:21:53,064
{
\an8}uh, they basically will sign up once they're committed to being
418 00:21:53,064 –
> 00:21:55,144
{
\an8}in the event and they'll say, you know,
419 00:21:55,144 –
> 00:21:59,984
{
\an8}“This is the ship I'm going to be using for my piece.
420 00:21:59,984 –
> 00:22:05,424
{
\an8}Here is a summary of what my piece either looks like if it's art or a summary of the fic.
421 00:22:05,904 –
> 00:22:07,864
{
\an8}And you know, content warnings and
422 00:22:07,864 –
> 00:22:09,864
{
\an8}everything people might need to know.”
423 00:22:09,864 –
> 00:22:15,024
{
\an8}And then for the people that are claiming this piece, they will see these
424 00:22:15,024 –
> 00:22:17,824
{
\an8}summaries and then they will sign up
425 00:22:17,904 –
> 00:22:20,784
{
\an8}with a form, and I will hand match
426 00:22:20,784 –
> 00:22:25,124
{
\an8}all of the people with a partner who's interested in their piece.
427 00:22:25,124 –
> 00:22:30,544
{
\an8}Usually, I- I ask people to sign up with their top three or their top five, uh, works.
428 00:22:30,584 –
> 00:22:34,864
{
\an8}And then if anyone is unclaimed, I reach out to people that
429 00:22:34,864 –
> 00:22:36,544
{
\an8}have shown an interest in pinch hitting
430 00:22:36,604 –
> 00:22:41,704
{
\an8}and it's worked out really well every single year because I think the
431 00:22:41,704 –
> 00:22:43,504
{
\an8}pinch hitters feel motivated because they know
432 00:22:43,504 –
> 00:22:45,344
{
\an8}that they're going to be getting a little
433 00:22:45,344 –
> 00:22:47,424
{
\an8}gift at the end of the event for their
434 00:22:47,424 –
> 00:22:49,744
{
\an8}extra work, which is usually just a
435 00:22:49,744 –
> 00:22:54,884
{
\an8}sketch or somebody might write a short ficlet for them.
436 00:22:55,464 –
> 00:22:58,304
{
\an8}SCUMSUCK: All right, and for Artcade, I set up
437 00:22:58,384 –
> 00:23:01,224
{
\an8}the exchange in the style of a free for all.
438 00:23:01,224 –
> 00:23:06,144
{
\an8}So I took a lot of inspiration from the Fandomtrees event, where people
439 00:23:06,144 –
> 00:23:08,684
{
\an8}post their exchange letter as its own post,
440 00:23:08,684 –
> 00:23:13,424
{
\an8}people reply to that exchange letter with their gift,
441 00:23:13,824 –
> 00:23:17,684
{
\an8}and then you are forced to comment or be shunned from the community.
442 00:23:17,784 –
> 00:23:22,644
{
\an8}So first you see that I have the basic information in your exchange letter:
443 00:23:22,644 –
> 00:23:26,524
{
\an8}You need your name, you need a page for your characters,
444 00:23:26,564 –
> 00:23:29,584
{
\an8}which encourages people to make their own website, by the way.
445 00:23:29,584 –
> 00:23:32,864
{
\an8}You let people know what your preferred characters are. You can have a lot of characters.
446 00:23:32,864 –
> 00:23:35,744
{
\an8} You have a bunch of lists of, uh, likes and prompts
447 00:23:36,144 –
> 00:23:39,944
{
\an8}just to start people off with an idea if they're not familiar with your characters.
448 00:23:40,044 –
> 00:23:43,944
{
\an8}Then you have do not wants, which is like hard, like, I don't want this.
449 00:23:43,944 –
> 00:23:46,544
{
\an8}It'll ruin my day if I see this kind of things.
450 00:23:46,544 –
> 00:23:49,924
{
\an8}And very importantly, repost permissions!
451 00:23:49,924 –
> 00:23:55,224
{
\an8}So if people want to show off the art they got on their own website,
452 00:23:55,224 –
> 00:23:57,584
{
\an8}or use it as an icon, it's very easy to just say,
453 00:23:57,584 –
> 00:23:59,344
{
\an8}“Hey, it's OK for you to do that!”
454 00:23:59,344 –
> 00:24:02,224
{
\an8}Or, “No, please don't do that!”
455 00:24:02,224 –
> 00:24:05,604
{
\an8}Next you see a reply to my entry token by loveisshort.
456 00:24:05,604 –
> 00:24:10,604
{
\an8}They simply replied with a link to a new post in the community
457 00:24:10,624 –
> 00:24:13,264
{
\an8}that has an image of what they made for me.
458 00:24:13,264 –
> 00:24:15,584
{
\an8}In this case, it is a drawing.
459 00:24:16,304 –
> 00:24:19,264
{
\an8}And then I replied with a comment
460 00:24:19,664 –
> 00:24:22,164
{
\an8}saying, “Oh my God, I love this! You're amazing!
461 00:24:22,164 –
> 00:24:24,404
{
\an8}I'm going to hang this up and show everyone!”
462 00:24:24,404 –
> 00:24:27,364
{
\an8}You also see there are eight other comments in this thread
463 00:24:27,864 –
> 00:24:32,644
{
\an8}and I really welcome other people to comment on art or writing or whatever.
464 00:24:32,644 –
> 00:24:34,804
{
\an8}Even if it's not for them, you need to look at
465 00:24:34,804 –
> 00:24:38,504
{
\an8}everyone else's art they made and appreciate it.
466 00:24:38,644 –
> 00:24:43,604
{
\an8}By the way, this art is by spillingdown, and they have an artist alley table at Citrus Con,
467 00:24:43,604 –
> 00:24:46,064
{
\an8}so go visit them!
468 00:24:46,864 –
> 00:24:50,264
{
\an8}whimwitch: Yeah, go be nice to spilly please! They make really good art.
469 00:24:51,684 –
> 00:24:54,204
S
o I'm gonna blab a little bit about bangs,
470 00:24:54,964 –
> 00:24:59,524
j
ust because, um, a lot of people aren't really familiar with the mechanics
471 00:24:59,524 –
> 00:25:02,724
o
f these types of events. So I- I mentioned before,
472 00:25:02,724 –
> 00:25:06,924
a
ll of my stuff is hosted on Dreamwidth, but outside of
473 00:25:07,364 –
> 00:25:11,924
h
aving the sign-ups, uh, through a form and all the spreadsheets are organized,
474 00:25:11,924 –
> 00:25:17,924
I
also keep a Discord that's used as a chat or an announcement hub.
475 00:25:17,924 –
> 00:25:21,924
A
nd I'm going to be mirroring that community to Revolt soon
476 00:25:21,924 –
> 00:25:24,484
b
ecause Discord really sucks a lot of times (laughs).
477 00:25:24,484 –
> 00:25:28,244
B
ut basically I'll keep a lot of information there, and then people can
478 00:25:28,244 –
> 00:25:29,764
t
alk with each other. And it's really
479 00:25:29,764 –
> 00:25:32,324
n
ice to have a Discord community because
480 00:25:32,324 –
> 00:25:36,844
t
hen if somebody gets paired up with their partner, they can immediately have
481 00:25:36,844 –
> 00:25:39,364
a
way to contact them.
482 00:25:39,364 –
> 00:25:41,484
B
ut people can also participate in this event through
483 00:25:41,484 –
> 00:25:44,464
e
-mail only. That's also worked completely fine.
484 00:25:44,944 –
> 00:25:48,964
A
nd then I also post announcements to the Fediverse.
485 00:25:49,044 –
> 00:25:53,324
S
o if you've heard of Mastodon, that's one example. And I've bridged my
486 00:25:53,324 –
> 00:25:55,444
a
ccount to Blue Sky so I don't have to
487 00:25:55,444 –
> 00:25:58,564
h
ave multiple accounts to post the same information.
488 00:25:58,564 –
> 00:26:03,364
I
also sometimes use Tumblr for it, um…used to use Twitter…
489 00:26:03,484 –
> 00:26:07,604
b
ut I feel like it's easier to just have a bridged account that people can go to.
490 00:26:07,604 –
> 00:26:10,004
A
nd you don't have to have every single
491 00:26:10,004 –
> 00:26:12,644
t
ype of social media account to run an event.
492 00:26:12,644 –
> 00:26:17,444
A
nd the bang itself, it runs for 4 months with
493 00:26:17,444 –
> 00:26:22,964
a
sign up process, people claim, and then I have a few check-ins as we go through
494 00:26:22,964 –
> 00:26:27,244
t
hose months just to make sure that people are on track to finish.
495 00:26:27,244 –
> 00:26:31,824
B
ecause if somebody has to drop out, then I have to find somebody else that can fill in for that person.
496 00:26:31,824 –
> 00:26:36,604
A
nd I really like my event switching between being
497 00:26:36,604 –
> 00:26:39,284
a
traditional bang, where you'll have a
498 00:26:39,364 –
> 00:26:44,124
w
riter that writes a fic and then an artist creates art based off of it.
499 00:26:44,124 –
> 00:26:47,044
A
nd then on other opposite years we'll
500 00:26:47,044 –
> 00:26:49,004
b
e a reverse bang where the artists get
501 00:26:49,004 –
> 00:26:52,584
t
o create their piece and then a writer writes a fic based on it.
502 00:26:52,584 –
> 00:26:54,824
A
nd I feel like it really keeps things fresh.
503 00:26:55,124 –
> 00:26:57,364
Y
ou- you don't run into as many issues with people
504 00:26:57,364 –
> 00:26:59,364
c
reating the same thing every single year,
505 00:26:59,364 –
> 00:27:01,924
a
nd then you might have people who
506 00:27:01,924 –
> 00:27:06,324
l
ose interest cause there's not as much variety in the ships.
507 00:27:06,404 –
> 00:27:08,724
S
o if you've never seen a bang before, this
508 00:27:08,724 –
> 00:27:10,724
i
s what a regular bang looks like, where
509 00:27:10,724 –
> 00:27:13,524
y
ou have this wonderful fic here written
510 00:27:13,524 –
> 00:27:16,084
b
y Millennium Writer, and then you
511 00:27:16,084 –
> 00:27:18,884
h
ave art that was inspired by this fic
512 00:27:19,204 –
> 00:27:21,844
t
hat was done by SCUMSUCK.
513 00:27:21,844 –
> 00:27:24,584
B
ut on the flip side, you could also have a reverse bang,
514 00:27:24,584 –
> 00:27:29,544
e
specially if you have a fandom where people tend to write shorter pieces.
515 00:27:29,544 –
> 00:27:34,324
A
lot of times reverse bangs have lower word limits, and you'll
516 00:27:34,324 –
> 00:27:38,484
h
ave an art piece that then inspires a fic.
517 00:27:39,184 –
> 00:27:41,464
S
CUMSUCK: And I'd like to talk from my experience as
518 00:27:41,964 –
> 00:27:44,964
a
participant in whim's bang event.
519 00:27:45,684 –
> 00:27:47,644
I
have done both the
520 00:27:48,404 –
> 00:27:54,084
d
rawing from someone else's fic experience as well as having
521 00:27:54,124 –
> 00:27:59,684
d
rawn something for someone else to write something based off of.
522 00:28:00,164 –
> 00:28:02,884
I
n this case of Fair Chivalry,
523 00:28:02,884 –
> 00:28:08,724
I
signed up first because I was very interested in any pairing involving Rishid.
524 00:28:08,724 –
> 00:28:13,604
A
nd then we got mashed up together. We DMed each other.
525 00:28:13,604 –
> 00:28:19,444
I
read the draft of the author's story and kind of zoned in on a
526 00:28:19,444 –
> 00:28:21,684
s
pecific scene I want to illustrate.
527 00:28:22,244 –
> 00:28:28,164
S
omething I chose based on what I think would encapsulate the relationship in one scene.
528 00:28:28,464 –
> 00:28:35,524
S
o in this case, Rishid has never really been out for a night at- on the town,
529 00:28:35,924 –
> 00:28:41,784
a
nd Kujaku is going to show him what it's like to, like, play cards and stuff.
530 00:28:41,784 –
> 00:28:45,364
I
thought that really showed the characters off. I told that to my writer.
531 00:28:45,364 –
> 00:28:53,924
I
sketched out my drawing. They said, “Cool, that's awesome! Could you add this and this detail?”
532 00:28:53,924 –
> 00:28:58,724
I
specifically asked 'em about details about what sort of cards I should add in their hand
533 00:28:58,724 –
> 00:29:02,164
t
o sort of show the personalities through that as well.
534 00:29:02,684 –
> 00:29:05,644
Y
ou can see, uh, Kujaku has the king and queen because
535 00:29:05,844 –
> 00:29:12,884
s
he's sort of in charge of this conversation while she is also smirking
536 00:29:12,884 –
> 00:29:18,004
b
ecause, well, Rishid doesn't know how to play cards very well right now.
537 00:29:18,004 –
> 00:29:22,924
B
ut I found this, uh, a very satisfying back and forth situation
538 00:29:22,924 –
> 00:29:25,484
b
ecause it's very rare that you get such a tailored
539 00:29:25,484 –
> 00:29:27,884
f
eedback to your work, and it's great to
540 00:29:27,884 –
> 00:29:29,884
t
ake advantage of this opportunity to
541 00:29:29,884 –
> 00:29:32,324
r
eally get like those compliments in,
542 00:29:32,564 –
> 00:29:37,644
w
ork each other's stories up, and you'll inform each other's work with
543 00:29:38,404 –
> 00:29:43,884
y
our own like art or writing and make for a much more satisfying final piece where
544 00:29:43,884 –
> 00:29:46,724
t
he art and writing really shake hands and work together.
545 00:29:48,484 –
> 00:29:50,684
w
himwitch: So I would say some quick advice if
546 00:29:50,684 –
> 00:29:52,484
y
ou're interested in running a bang is to
547 00:29:52,484 –
> 00:29:57,524
c
heck out ongoing bangs or participate in one first. Just because if you've
548 00:29:57,844 –
> 00:30:03,304
n
ever seen this before, it might be a lot easier to understand if you've participated in one first.
549 00:30:04,304 –
> 00:30:06,964
B
ut you also want to make sure you have a plan for how
550 00:30:06,964 –
> 00:30:09,284
y
ou'll match unclaimed people, because
551 00:30:09,444 –
> 00:30:12,164
t
here are a lot of bangs where people
552 00:30:12,164 –
> 00:30:17,904
m
ight have to drop out, and no one ever, um, is able to come in as a pinch hitter.
553 00:30:17,904 –
> 00:30:21,524
A
nd it can really suck if you're working on like a 20K fic
554 00:30:22,004 –
> 00:30:27,084
a
nd you have no partner there to kind of cheer on your creative process
555 00:30:27,084 –
> 00:30:28,944
a
nd collaborate with.
556 00:30:28,944 –
> 00:30:31,704
T
here are a lot of bangs that also match the
557 00:30:32,244 –
> 00:30:37,604
f
ic word count with the quantity of fan art that is given to that person.
558 00:30:38,324 –
> 00:30:41,124
A
nd I feel like matching the fic word
559 00:30:41,124 –
> 00:30:46,644
c
ount with the amount of fan art somebody can get is really tedious and more stress
560 00:30:46,644 –
> 00:30:50,564
t
han it's worth, including for participants. Especially if,
561 00:30:51,044 –
> 00:30:56,244
u
m, let's say somebody is writing a 15K piece for their Big Bang
562 00:30:56,644 –
> 00:31:02,164
a
nd in the tiers of art, that means that they're supposed to get 2 sketches.
563 00:31:02,164 –
> 00:31:06,764
B
ut then there's someone who wrote a 50K fic and they're supposed to
564 00:31:06,804 –
> 00:31:08,804
g
et like a six page comic.
565 00:31:09,364 –
> 00:31:12,324
A
nd maybe that artist that's doing the
566 00:31:12,324 –
> 00:31:14,764
s
ix page comic would have been more than
567 00:31:14,764 –
> 00:31:18,244
h
appy to do a couple of sketches for this person, but because they're so
568 00:31:19,284 –
> 00:31:24,364
u
m, tied to the amount of work that they have to do, it's harder to get artists to cover everybody.
569 00:31:24,364 –
> 00:31:28,564
S
o, I would say that if you're interested in running a bang,
570 00:31:28,564 –
> 00:31:33,364
t
hat might be an antiquated feature of bangs that you might want to leave out,
571 00:31:33,364 –
> 00:31:35,764
e
specially if you're not confident that
572 00:31:36,164 –
> 00:31:41,604
u
h, you'll be able to find people to do all of that art for somebody.
573 00:31:41,604 –
> 00:31:43,764
I
t's also a really good idea in any type of
574 00:31:43,764 –
> 00:31:45,484
e
vent to be open to hearing ideas from
575 00:31:45,484 –
> 00:31:46,844
y
our community, cause it really keeps
576 00:31:46,844 –
> 00:31:49,044
t
hings fun and organized and people have
577 00:31:49,044 –
> 00:31:50,804
a
lot of good ideas that maybe you've
578 00:31:50,804 –
> 00:31:51,724
n
ever thought about.
579 00:31:52,355 –
> 00:31:55,315
S
o you might wonder where you
580 00:31:55,315 –
> 00:31:57,835
c
an run your fan event after hearing all
581 00:31:57,835 –
> 00:32:00,415
o
f this great information about fan events.
582 00:32:00,439 –
> 00:32:04,915
A
nd so it really just depends where you would like your event to be hosted.
583 00:32:04,915 –
> 00:32:09,335
S
o SCUMSUCK, you could, um, walk us through this cause like
584 00:32:09,335 –
> 00:32:14,275
y
ou've used probably all of these platforms when thinking about fan events.
585 00:32:14,275 –
> 00:32:17,235
S
o, um, w-what are your thoughts on this?
586 00:32:18,675 –
> 00:32:21,395
S
CUMSUCK: Oh yeah, I think you want to
587 00:32:21,395 –
> 00:32:25,315
d
ecide first what kind of fan event you wanna run, and figure out what are the
588 00:32:25,315 –
> 00:32:30,415
s
trengths of each platform to streamline communications and posting.
589 00:32:30,515 –
> 00:32:35,395
Y
ou may or may not wanna use multiple platforms, but the less you have,
590 00:32:35,395 –
> 00:32:39,795
t
he easier it is to keep track of everything. For example, like
591 00:32:39,875 –
> 00:32:46,635
e
veryone has an e-mail, but does everyone check it? It's very slow, you don't get instant feedback.
592 00:32:46,635 –
> 00:32:50,835
D
iscord: instant messaging, instant feedback. People are yapping on there all the time,
593 00:32:50,835 –
> 00:32:53,475
b
ut can you keep track of all of that?
594 00:32:53,475 –
> 00:32:58,035
Y
ou also think about the life expectancy of the platform because we live in an age where
595 00:32:59,075 –
> 00:33:00,995
s
ites are going up and down all the time.
596 00:33:00,995 –
> 00:33:05,475
T
hey make new rules, they ban certain things. So a lot of popular corporate
597 00:33:05,475 –
> 00:33:10,115
s
ocial media is going to go through ups and downs, while smaller things like,
598 00:33:10,355 –
> 00:33:16,515
s
ay, Dreamwidth, e-mail, the fediverse… You're a little bit more stable in their rulings.
599 00:33:16,815 –
> 00:33:22,835
U
h, self hosted is also possible. There are sites like Creative Clash and Art Fight
600 00:33:22,835 –
> 00:33:27,775
w
hich I know have their own website, forums and image uploading.
601 00:33:27,775 –
> 00:33:32,035
B
ut that is very time intensive and expensive cause I always see these sites asking for like
602 00:33:32,035 –
> 00:33:36,075
f
undraisers to keep their site going and that that can range into like the
603 00:33:36,075 –
> 00:33:42,275
t
housands just to host like 100 people, or more, posting their art and writing all the time.
604 00:33:44,355 –
> 00:33:50,275
w
himwitch: So we've both used Discord in some format for our events.
605 00:33:50,275 –
> 00:33:56,235
{
\an8}When I've used Discord for the mini bang, it's pretty slimmed down. It's really just
606 00:33:56,235 –
> 00:34:01,035
{
\an8}a copy paste of a lot of information that I already have on Dreamwidth just so people
607 00:34:01,035 –
> 00:34:05,755
{
\an8}have that information on Discord to save my sanity. (laughs) So if somebody is asking like,
608 00:34:05,755 –
> 00:34:09,555
{
\an8}“What are the rules?” They can just go to the rule channel and see everything if
609 00:34:09,555 –
> 00:34:10,835
{
\an8}they don't want to look on Dreamwidth.
610 00:34:11,395 –
> 00:34:14,275
{
\an8}But I also have sections where people can
611 00:34:14,275 –
> 00:34:17,155
{
\an8}just chat, and I have artists and writers
612 00:34:17,155 –
> 00:34:22,835
{
\an8}split up when we're at the part of the event where pieces have to be, uh,
613 00:34:22,835 –
> 00:34:25,835
{
\an8}kept secret from the other side.
614 00:34:25,835 –
> 00:34:28,155
{
\an8}So like if, for example, people are creating art first,
615 00:34:28,155 –
> 00:34:32,435
{
\an8}the writers should not know about any of the art that's being created until
616 00:34:32,435 –
> 00:34:37,015
{
\an8}claims open, just to keep things a little bit more exciting for people.
617 00:34:37,515 –
> 00:34:40,735
{
\an8}And then I have a section that's just kind of a dumping ground for people to post
618 00:34:41,355 –
> 00:34:45,635
{
\an8}anything that they want to share to be promoted, or inspiration that they might
619 00:34:45,635 –
> 00:34:48,035
{
\an8}have for their piece, or memes 🗿.
620 00:34:48,435 –
> 00:34:51,795
{
\an8}And I also felt like it was really helpful to create a section for people to
621 00:34:51,795 –
> 00:34:56,835
{
\an8}talk about other events, just because people that are involved in your
622 00:34:56,835 –
> 00:34:59,875
{
\an8}event are probably also going to be doing other types of events.
623 00:35:01,955 –
> 00:35:06,435
{
\an8}SCUMSUCK: Yeah, I'm a really big fan of the way whim set up their Discord server because it's-
624 00:35:06,675 –
> 00:35:11,555
{
\an8}It feels much more streamlined than what I tried. It keeps things on topic.
625 00:35:11,555 –
> 00:35:12,915
{
\an8}You don't have too many people yapping about
626 00:35:13,235 –
> 00:35:17,475
{
\an8}like, like for example a vent channel. Don't have those ☠️. Keep things focused on
627 00:35:17,475 –
> 00:35:24,455
{
\an8}the event, and make Discord servers for other things for other topics if you need to.
628 00:35:24,635 –
> 00:35:30,515
{
\an8}I used my Discord server for the first two years of Artcade to actually run the thing.
629 00:35:30,515 –
> 00:35:35,355
{
\an8}And I don't recommend it for this type of exchange because it's
630 00:35:35,355 –
> 00:35:40,195
{
\an8}just really messy and hard to keep track of each other's fills.
631 00:35:40,495 –
> 00:35:44,595
{
\an8}When Discord introduced threads and forums, that helped a little bit to keep people's
632 00:35:44,595 –
> 00:35:50,435
{
\an8}comments and art organized, but it was still really hard to
633 00:35:50,675 –
> 00:35:53,975
{
\an8}uh, get everyone sort of on the same page with everything.
634 00:35:54,075 –
> 00:35:57,395
{
\an8}But still, it's very valuable to have in community engagement
635 00:35:57,395 –
> 00:36:02,235
{
\an8}because I kept the Discord server open during Dreamwidth's year so people could
636 00:36:02,235 –
> 00:36:06,235
{
\an8}talk to each other about each other's characters and be like, “Oh my God!”
637 00:36:06,235 –
> 00:36:09,275
{
\an8}Have you guys seen this meme? You want- You guys want to fill out this meme to, like,
638 00:36:09,275 –
> 00:36:10,635
{
\an8}dress up your character like this and this?“
639 00:36:10,635 –
> 00:36:13,755
{
\an8}Or like, “Oh, what would your character eat if they went for a date?”
640 00:36:13,755 –
> 00:36:17,795
{
\an8}Like, I- I think that community involvement is very important. And as much as
641 00:36:17,795 –
> 00:36:23,895
{
\an8}it's hard to moderate a Discord server, it has a lot of pros to it that you should consider.
642 00:36:23,895 –
> 00:36:28,335
{
\an8}whimwitch: Yeah, like a lot of people use it, but at the same time I feel like
643 00:36:28,335 –
> 00:36:32,915
{
\an8}modding can be really busy, especially if your event is
644 00:36:33,315 –
> 00:36:38,095
{
\an8}running pretty quickly and people might be having a lot of questions.
645 00:36:38,195 –
> 00:36:41,755
{
\an8}It it can be difficult to be available at all times. And then there's also like
646 00:36:41,755 –
> 00:36:46,835
{
\an8}the paywall limitations with certain features on Discord, and the terms of
647 00:36:46,835 –
> 00:36:50,555
{
\an8}service with 18+ art are kind of rocky.
648 00:36:50,675 –
> 00:36:54,855
{
\an8}So, you might want to check those out if you're planning to use Discord for your fan event.
649 00:36:55,555 –
> 00:36:59,675
{
\an8}SCUMSUCK: What are the paywall limitations you've run into?
650 00:36:59,875 –
> 00:37:05,395
{
\an8}whimwitch: Um, I would say that it's hard for people to upload large text files,
651 00:37:05,715 –
> 00:37:10,595
{
\an8}so it can get kind of tricky if people are wanting feedback on a longer
652 00:37:10,675 –
> 00:37:15,235
{
\an8}passage from their fic. They're not really able to share that.
653 00:37:15,235 –
> 00:37:17,075
{
\an8}So they have to basically share the whole draft and
654 00:37:17,075 –
> 00:37:20,835
{
\an8}then explain, like, where they want people to specifically look.
655 00:37:20,835 –
> 00:37:23,755
{
\an8}So it gets kind of clunky in that way.
656 00:37:23,835 –
> 00:37:28,055
{
\an8}Or I feel like there were more issues with image uploading earlier.
657 00:37:28,755 –
> 00:37:31,635
{
\an8}Um, I feel like Discord's increased the limits with that.
658 00:37:31,635 –
> 00:37:35,415
{
\an8}SCUMSUCK: [I've also] found that, like, uploading images,
659 00:37:35,415 –
> 00:37:38,295
{
\an8} that goes in- hand in hand with messy archiving.
660 00:37:39,795 –
> 00:37:44,795
{
\an8}It's very hard to search images, to find people's fills or find old drafts, or see
661 00:37:44,795 –
> 00:37:47,455
{
\an8}what your partner's working on.
662 00:37:47,655 –
> 00:37:50,535
{
\an8}whimwitch: Yeah, it's really just a little tricky
663 00:37:50,835 –
> 00:37:56,355
{
\an8}to Jerry Rig it to work exactly for your event. But I definitely
664 00:37:56,355 –
> 00:38:00,155
{
\an8}think it's a good supplement, especially if you're wanting people to be able to
665 00:38:00,155 –
> 00:38:03,075
{
\an8}chat with each other really quickly.
666 00:38:03,075 –
> 00:38:06,875
W
e both use Dreamwidth, (laughs) which has been described as the coelacanth of the Internet,
667 00:38:06,875 –
> 00:38:09,315
w
hich is not a bad thing!
668 00:38:09,315 –
> 00:38:14,915
I
t's going nowhere! And so I would say the biggest pros of Dreamwidth is that
669 00:38:15,235 –
> 00:38:19,675
p
eople can get e-mail updates. And if they don't want e-mail updates,
670 00:38:19,675 –
> 00:38:24,915
y
ou can get RSS updates, which if you're younger than 30, you might have
671 00:38:24,995 –
> 00:38:29,155
(
laughs) absolutely no idea what I'm talking about, but it's basically just
672 00:38:29,395 –
> 00:38:34,835
a
utomatic feeds that you can set for websites like Dreamwidth or
673 00:38:35,155 –
> 00:38:39,755
u
m, Twitter used to have RSS, and it does not really work anymore.
674 00:38:39,755 –
> 00:38:42,275
There are a bunch of websites that use RSS like blogs,
675 00:38:42,595 –
> 00:38:46,435
a
nd you can put them in a feed if you want to see everything all together.
676 00:38:47,395 –
> 00:38:52,995
F
ediverse actually has built in RSS capabilities, so if you are interested in
677 00:38:52,995 –
> 00:38:58,875
g
etting Dreamwidth updates there, you can just plug it into the Parrot Bot,
678 00:38:58,875 –
> 00:39:02,995
a
nd it will give you an RSS feed for whatever event you're interested in.
679 00:39:02,995 –
> 00:39:07,975
I
t also allows anonymous commenting, which can be really nice for things like kink memes, for example.
680 00:39:08,075 –
> 00:39:12,675
A
nd you can have tagged posts like- SCUMSUCK for Artcade,
681 00:39:13,395 –
> 00:39:18,835
u
h, the way that you had tagged posts for characters, I thought that that was a
682 00:39:18,835 –
> 00:39:24,075
r
eally nice way to actually see everything all together for different OCs.
683 00:39:24,175 –
> 00:39:29,815
I
feel like Dreamwidth also has a pretty permissive TOS. I'm not as familiar with it.
684 00:39:30,015 –
> 00:39:31,775
C
ould you talk on that a little bit?
685 00:39:32,595 –
> 00:39:35,475
S
CUMSUCK: Oh yeah. So the TOS in Dreamwidth is
686 00:39:35,475 –
> 00:39:39,955
b
asically the same as Ao3, if you're familiar. Anything that's legal under
687 00:39:39,955 –
> 00:39:42,975
U
.S. law, you can post on there.
688 00:39:42,975 –
> 00:39:48,355
O
nly thing is that image uploading is not intuitive. It's not drag and drop.
689 00:39:48,355 –
> 00:39:55,315
Y
ou have to manually upload everything. So, you <i>can</i> host your art on there.
690 00:39:55,315 –
> 00:39:59,155
B
ut it's much better for writing because you can just paste however long of a post you want.
691 00:40:00,275 –
> 00:40:05,395
S
o one of the biggest cons of Dreamwidth is that younger people might not know how
692 00:40:05,395 –
> 00:40:08,115
t
o use it because it's so <i>old school</i> (-̀◞_◟-́).
693 00:40:08,355 –
> 00:40:13,635
Y
ou use HTML to format posts, you use HTML to upload images.
694 00:40:13,635 –
> 00:40:17,235
A
nd a lot of people don't know how to use sites that aren't like, they don't have an app like
695 00:40:17,235 –
> 00:40:20,075
T
witter or, you know, Blue Sky or something.
696 00:40:20,075 –
> 00:40:24,335
A
nd, uh, the DMS are very clunky on Dreamwidth, so I ended up using
697 00:40:24,335 –
> 00:40:26,575
D
iscord for DMS anyways.
698 00:40:27,075 –
> 00:40:29,075
A
nd another weird con is that you cannot
699 00:40:29,075 –
> 00:40:32,835
e
dit your comment after it's been commented on.
700 00:40:32,835 –
> 00:40:38,035
S
o, it'll just stay static in that state forever. I highly recommend in that case, having a
701 00:40:38,035 –
> 00:40:40,755
c
omment as a link if it's something you might edit later.
702 00:40:43,075 –
> 00:40:48,275
w
himwitch: All right, so moderating events.
703 00:40:48,275 –
> 00:40:52,595
I
t- it's really different for everyone, but I feel like SCUMSUCK and I are
704 00:40:52,595 –
> 00:40:55,315
p
retty much on the same page with this.
705 00:40:55,315 –
> 00:40:57,875
So as far as participation numbers, my event
706 00:40:57,875 –
> 00:41:02,995
w
as pretty solidly at like about 25ish people for the first 3 years,
707 00:41:03,275 –
> 00:41:09,115
w
hich I think is a really great number as far as, like, getting your sea legs
708 00:41:09,315 –
> 00:41:12,035
w
ithout actually [knowing how to] moderate an event.
709 00:41:12,035 –
> 00:41:16,995
A
nd then this year it jumped up suddenly to 56 people. And this is the
710 00:41:16,995 –
> 00:41:20,355
y
ear I realized my cap! Which is completely fine to do.
711 00:41:20,355 –
> 00:41:22,635
Y
ou are allowed to set limits just to make sure you're
712 00:41:22,635 –
> 00:41:24,675
a
ctually able to organize your event.
713 00:41:24,915 –
> 00:41:29,715
P
art of this reason is because my event only has two mods, and I am not interested
714 00:41:29,715 –
> 00:41:32,555
i
n adding more mods to the process.
715 00:41:32,675 –
> 00:41:37,035
I
am the primary organizer,and then my partner, miscellanium♡, is there for backup,
716 00:41:37,355 –
> 00:41:42,395
m
ostly to field questions and help when I'm doing check-ins with everybody.
717 00:41:42,635 –
> 00:41:45,235
A
nd honestly, I feel like the perfect balance
718 00:41:45,235 –
> 00:41:49,015
f
or mods is having one mod per 25 people.
719 00:41:49,015 –
> 00:41:52,015
T
here's really no reason to have a whole bunch of mods for
720 00:41:52,515 –
> 00:41:57,275
a
small group because having excess mods is not necessarily a good thing!
721 00:41:57,275 –
> 00:42:04,335
L
ike too many cooks in the kitchen spoils the broth, so keep things simple for yourself!
722 00:42:05,035 –
> 00:42:07,435
S
CUMSUCK: Yeah, I had similar participation numbers for
723 00:42:07,435 –
> 00:42:12,515
t
he first couple years I ran Artcade as well. We dipped slightly when I moved to
724 00:42:12,515 –
> 00:42:15,115
D
reamwidth because a lot of people did not want to learn to use Dreamwidth,
725 00:42:15,115 –
> 00:42:17,835
b
ut that was totally fine with me!
726 00:42:17,835 –
> 00:42:20,635
H
aving your numbers go up is not necessarily always a
727 00:42:20,635 –
> 00:42:26,595
g
ood thing. Having them <i>stable</i> makes it much easier to moderate and
728 00:42:26,595 –
> 00:42:31,275
k
eep in mind the amount of moderation you have to do each year.
729 00:42:31,275 –
> 00:42:35,335
B
ecause I had a similar situation to whim, where my partner is also my co-moderator.
730 00:42:35,335 –
> 00:42:40,235
L
ike I know my partner, I can trust him. (◡ ‿ ◡ .) We have the same idea of moderation, like, oh,
731 00:42:40,235 –
> 00:42:43,235
"
If you post like something…like…<i>bad</i>,
732 00:42:43,235 –
> 00:42:48,655
s
omething illegal in a state of- the country of Germany, then we need to like warn you and, like, do that.”
733 00:42:48,655 –
> 00:42:53,435
W
e're not gonna argue over like, “Oh, should we ban this person or not?”
734 00:42:52,159 –
> 00:42:53,159
w
himwitch: (laughs)
735 00:42:53,515 –
> 00:42:55,535
S
CUMSUCK: And uh, but, the- the con to that is
736 00:42:55,535 –
> 00:42:59,355
i
f you are in the same time zone as your mod, you cannot answer questions from people in a
737 00:42:59,355 –
> 00:43:03,435
d
ifferent time zone. And we had people from all over the world in our events,
738 00:43:03,435 –
> 00:43:05,275
l
ike, you know, some people in Asia,
739 00:43:05,275 –
> 00:43:07,435
s
ome people in like, you know, Australia.
740 00:43:08,435 –
> 00:43:12,675
W
hile we're like in a different time zone. So in that case,
741 00:43:12,675 –
> 00:43:16,355
i
t was easier to be able to moderate things on a slow site like Dreamwidth cause we
742 00:43:16,355 –
> 00:43:21,195
c
ould just wake up with less sense of urgency, having to address like a
743 00:43:21,195 –
> 00:43:23,195
d
umpster fire that had occurred in our sleep.
744 00:43:25,835 –
> 00:43:28,795
w
himwitch: So you might be wondering, “OK,
745 00:43:29,435 –
> 00:43:35,615
I
know how to run an event. I have an idea of what event I might like to do in the future,
746 00:43:35,715 –
> 00:43:40,215
b
ut how the heck do I actually archive this?” And there's not one answer.
747 00:43:40,215 –
> 00:43:44,955
I
t really just depends on your personal preference and what might make
748 00:43:45,035 –
> 00:43:47,415
t
he most sense for your event.
749 00:43:47,415 –
> 00:43:52,475
S
o for the mini bang that I run, I use a spreadsheet that's partially inspired by
750 00:43:52,635 –
> 00:43:57,515
t
he DeanCas Big Bang (laughs). Like I said, they use a spreadsheet for all of their works.
751 00:43:57,755 –
> 00:44:04,155
A
nd why I decided to use a spreadsheet is because it contains links to all of the works.
752 00:44:04,135 –
> 00:44:07,575
I
have people posting things everywhere.
753 00:44:07,575 –
> 00:44:10,755
U
h, people post on Twitter, people post on Tumblr,
754 00:44:10,755 –
> 00:44:13,455
p
eople post on Blue Sky, people post on fediverse.
755 00:44:13,455 –
> 00:44:17,615
I've had a couple people post on DeviantArt, their own websites, like…
756 00:44:17,675 –
> 00:44:23,355
t
here's just art everywhere,and all fics are posted to the Ao3 collection.
757 00:44:23,355 –
> 00:44:26,675
B
ut when you have all of these links, I feel like it's easier to just keep them
758 00:44:26,675 –
> 00:44:30,875
i
n a spreadsheet so that people can just see the pieces all together and
759 00:44:30,899 –
> 00:44:36,155
a
ppreciate them as one nice little chunk like this.
760 00:44:36,155 –
> 00:44:42,755
A
nd part of why I decided to use GetGrist is just because, uh, I used to use Airtable and
761 00:44:42,755 –
> 00:44:46,315
t
hey've paywalled a lot of their features. So this is a nice
762 00:44:46,315 –
> 00:44:51,635
a
lternative, um, just to make sure that people can access this information.
763 00:44:51,635 –
> 00:44:54,875
A
nother really nice thing about using a spreadsheet is if people are only
764 00:44:54,899 –
> 00:44:58,575
i
nterested in a specific series-
765 00:44:58,955 –
> 00:45:06,235
S
o if people are, like, only fans of Yu-gi-oh Arc-V, they can filter the
766 00:45:06,235 –
> 00:45:10,955
s
preadsheet and only look at everything that was made for Arc-V.
767 00:45:10,955 –
> 00:45:14,115
I
t's just a really nice way to see everything all up front.
768 00:45:14,115 –
> 00:45:18,955
B
ut I would say that learning how to manage spreadsheets like this was the
769 00:45:18,955 –
> 00:45:22,955
b
iggest learning curve I had, just because there are a lot of functions
770 00:45:22,955 –
> 00:45:25,035
I
wasn't familiar with and
771 00:45:25,715 –
> 00:45:28,315
w
hen you're having to actually put all of
772 00:45:28,315 –
> 00:45:34,475
t
his information all in one place, it's really easy to accidentally miss links,
773 00:45:34,555 –
> 00:45:39,355
o
r maybe use the wrong link because somebody would prefer
774 00:45:39,355 –
> 00:45:41,235
t
o be credited a different way.
775 00:45:41,235 –
> 00:45:46,075
T
here's just a lot of things to keep in mind, but I- I feel like this is a really nice way
776 00:45:46,075 –
> 00:45:50,235
t
o present all of the fan works that you might have for your event if you are
777 00:45:50,235 –
> 00:45:55,035
g
oing to have a really large quantity of them, or if you're having people
778 00:45:55,035 –
> 00:45:56,475
c
ollaborating with each other.
779 00:45:58,075 –
> 00:46:01,675
S
CUMSUCK: Yeah, I'm a really big fan of the spreadsheet method that whim uses to have
780 00:46:01,675 –
> 00:46:05,995
a
big show off of the end result of their bangs.
781 00:46:07,275 –
> 00:46:12,475
U
h, and it does have a good thing where if someone doesn't want their fic to be
782 00:46:13,115 –
> 00:46:17,995
r
eadable anymore, they simply delete their fic or like orphan it
783 00:46:18,075 –
> 00:46:23,155
a
nd then it, you know, it doesn't have to be updated on the spreadsheet itself
784 00:46:23,155 –
> 00:46:25,835
i
f you decide you no longer want like repost permissions or stuff.
785 00:46:27,355 –
> 00:46:29,635
w
himwitch: Mmm, true. Yeah, it makes it really easy for
786 00:46:29,635 –
> 00:46:35,355
m
e to not have to touch this again because the- the link will update.
787 00:46:36,315 –
> 00:46:39,115
A
ll of this stuff is just there.
788 00:46:39,195 –
> 00:46:41,595
S
CUMSUCK: I- I do wonder about the portability of it.
789 00:46:41,595 –
> 00:46:44,915
L
ike should Grist ever go down? Can you just copy paste this
790 00:46:44,915 –
> 00:46:47,555
i
nto another spreadsheet displayer?
791 00:46:48,155 –
> 00:46:51,115
w
himwitch: You can! Um, one nice thing about Getgrist is
792 00:46:51,115 –
> 00:46:56,955
y
ou can download it as, like, a standalone file onto your computer. And so it's
793 00:46:56,955 –
> 00:47:01,035
e
asy to re-upload somewhere else, which is something that I would definitely
794 00:47:01,035 –
> 00:47:05,675
r
ecommend that you do if you're archiving works is to keep an actual copy
795 00:47:05,835 –
> 00:47:07,995
p
hysically on your hard drive (laughs).
796 00:47:08,315 –
> 00:47:12,875
B
ecause like I said, Airtable, I used to use it for three years, and then it
797 00:47:12,875 –
> 00:47:16,135
s
tarted having issues, and I had to move everything over here.
798 00:47:16,135 –
> 00:47:18,955
T
hankfully, Airtable is similar, and you can download it.
799 00:47:18,955 –
> 00:47:23,475
T
hat's something to keep in mind is that I feel like a lot of these, uh,
800 00:47:23,915 –
> 00:47:28,835
l
ive spreadsheet platforms go through changes. So I think it's a good idea to
801 00:47:28,835 –
> 00:47:34,435
j
ust keep a backup on your system so you don't lose everything.
802 00:47:34,435 –
> 00:47:40,275
S
CUMSUCK: Yeah! So, speaking of portability, I archived my event on my own
803 00:47:40,475 –
> 00:47:48,395
p
ersonal site with like plain HTML. My event happened to be mostly visual art,
804 00:47:49,115 –
> 00:47:51,275
s
o in that case it was more useful to me
805 00:47:51,275 –
> 00:47:53,395
t
o have like thumbnail galleries
806 00:47:53,395 –
> 00:47:56,235
t
o display the art.
807 00:47:56,235 –
> 00:47:58,155
T
hat does mean you have to ask everyone for
808 00:47:58,155 –
> 00:48:00,155
p
ermission in order to re-upload their art.
809 00:48:00,155 –
> 00:48:04,875
S
o in my case, I just uploaded my own art and people could make
810 00:48:04,875 –
> 00:48:07,755
t
heir own sites to show off what they got.
811 00:48:08,155 –
> 00:48:10,315
A
nd I have a separate section on my website for
812 00:48:10,355 –
> 00:48:12,475
g
ifts that I've gotten, including fics
813 00:48:13,035 –
> 00:48:15,995
a
nd visual art. And that can also be
814 00:48:15,995 –
> 00:48:18,995
o
n their character pages too, which is a neat thing about personal sites.
815 00:48:18,995 –
> 00:48:22,075
Y
ou can make so many pages for each of your characters, for each piece of art you've
816 00:48:22,075 –
> 00:48:24,715
g
iven, for each like fic you've gotten,
817 00:48:24,715 –
> 00:48:29,515
I
t's, uh, just very wonderful and very portable because you know save the HTML,
818 00:48:29,915 –
> 00:48:34,955
c
opy paste it in any other host, and you can see your thing again.
819 00:48:34,955 –
> 00:48:39,195
I
also printed zines for the first 2 years as a physical keepsake
820 00:48:40,115 –
> 00:48:45,035
o
f the event. But that also took an extra level organization that I
821 00:48:45,035 –
> 00:48:48,635
d
on't really recommend if you're short on time, because then you have to ask people
822 00:48:48,635 –
> 00:48:50,955
f
or their pieces, format them,
823 00:48:51,835 –
> 00:48:53,675
y
ou know, make a PDF, and then print it.
824 00:48:54,955 –
> 00:48:56,635
B
ut in the end, it is very worth it to
825 00:48:56,635 –
> 00:49:00,995
a
rchive because I just look at these pages every so often. I look at other people's websites.
826 00:49:00,995 –
> 00:49:02,915
A
nd I'm like, “Wow! that's so cool we did all that!
827 00:49:02,915 –
> 00:49:07,915
I
can't believe we actually made like 115 pieces in like a month!”
828 00:49:07,915 –
> 00:49:13,475
{
\an8}So do you have to archive your event? It depends on your goals as an organizer.
829 00:49:13,475 –
> 00:49:17,035
{
\an8}whim, could you tell me some of the reasons why you would not want to archive your event?
830 00:49:17,755 –
> 00:49:23,395
{
\an8}whimwitch: Sure. So there might be content specific in your event
831 00:49:23,435 –
> 00:49:26,435
{
\an8}that maybe you do not want people to easily find.
832 00:49:26,435 –
> 00:49:32,075
{
\an8}Like maybe it's about a controversial kink, or
833 00:49:32,075 –
> 00:49:36,515
{
\an8}maybe it might violate copyright if you
834 00:49:37,515 –
> 00:49:40,515
{
\an8}really publicly post all of the pieces
835 00:49:40,515 –
> 00:49:44,655
{
\an8}of your event for everybody to see, and you're worried about it getting taken down.
836 00:49:44,655 –
> 00:49:49,835
{
\an8}There's also a lot of beauty in events that just kind of run
837 00:49:50,075 –
> 00:49:52,795
{
\an8}and people make pieces and
838 00:49:52,795 –
> 00:49:55,035
{
\an8}then maybe no one ever finds them again.
839 00:49:55,035 –
> 00:49:57,595
{
\an8}Like a lot of fan weeks tend to be like
840 00:49:57,595 –
> 00:49:59,755
{
\an8}that just because you're posting it to a
841 00:49:59,755 –
> 00:50:02,235
{
\an8}hashtag and maybe you'll only see it once
842 00:50:02,235 –
> 00:50:07,035
{
\an8}and then never again. And it's kind of cool to know that you've seen all of
843 00:50:07,035 –
> 00:50:11,515
{
\an8}these pieces and they're just kind of out there in the ether.
844 00:50:11,515 –
> 00:50:14,095
{
\an8}I don't know, um, what are your thoughts on that SCUMSUCK?
845 00:50:15,675 –
> 00:50:18,315
{
\an8}SCUMSUCK: I personally love to archive all
846 00:50:18,315 –
> 00:50:21,835
{
\an8}my stuff because I'm like Ritska from Loveless. I will forget if there's not
847 00:50:21,835 –
> 00:50:23,755
{
\an8}photographic evidence I do something.
848 00:50:23,279 –
> 00:50:24,351
{
\an8}whimwitch: (laughs)
849 00:50:24,875 –
> 00:50:30,475
{
\an8}SCUMSUCK: But I also realize the value of having something made that you learn from,
850 00:50:30,475 –
> 00:50:33,435
{
\an8}you had fun with, and then you never have to think of again.
851 00:50:33,435 –
> 00:50:36,315
{
\an8}It's like a one night stand of art or writing, and
852 00:50:36,795 –
> 00:50:38,715
{
\an8}it doesn't mean it's any less valuable.
853 00:50:38,715 –
> 00:50:42,515
{
\an8}It just means that you did what you needed to with it, and you're ready to move on to
854 00:50:42,515 –
> 00:50:45,395
{
\an8}the next beautiful adventure.✨
855 00:50:45,595 –
> 00:50:50,295
w
himwitch: Yeah, so it's totally up to you with how you want to do this.
856 00:50:50,395 –
> 00:50:55,535
J
ust think about maybe, like, your strengths with keeping information
857 00:50:55,775 –
> 00:51:00,915
a
nd the easiest way to display it or not display it.
858 00:51:02,275 –
> 00:51:07,295
S
o what we learned through all of this.
859 00:51:07,395 –
> 00:51:12,515
S
o, for me, I feel like one of the biggest things I learned was to set boundaries,
860 00:51:13,155 –
> 00:51:16,055
e
specially with myself, to not overextend myself
861 00:51:16,155 –
> 00:51:21,795
w
ith my organizing and how much I'm doing (laughs).
862 00:51:22,275 –
> 00:51:25,675
U
m, because your goal with this should ultimately be to have fun.
863 00:51:25,675 –
> 00:51:27,715
A
nd if you're running into situations where you're
864 00:51:27,715 –
> 00:51:32,595
f
eeling burnt out because of maybe a specific task you're having to do,
865 00:51:32,915 –
> 00:51:36,895
t
hen maybe think of ways that you don't have to do that for your event!
866 00:51:36,895 –
> 00:51:39,135
I
know, for me, I was getting really burnt out of
867 00:51:39,235 –
> 00:51:43,395
h
aving to use a lot of different social media platforms, and so I decided that
868 00:51:43,635 –
> 00:51:46,435
I
'm just gonna host information in these
869 00:51:46,435 –
> 00:51:48,835
t
wo places and if people don't see it,
870 00:51:48,915 –
> 00:51:51,795
t
hen they don't see it and that's OK.
871 00:51:51,795 –
> 00:51:56,275
I
also feel like word of mouth is the best way to garner interest in an event.
872 00:51:56,275 –
> 00:52:00,955
Y
ou do not have to have like 6 different social media accounts everywhere to
873 00:52:01,235 –
> 00:52:03,555
h
ave a nice event with people.
874 00:52:03,955 –
> 00:52:06,915
I
've had the best experiences with people
875 00:52:06,915 –
> 00:52:10,295
t
hat I- I just talk to and tell them that, you know,
876 00:52:10,395 –
> 00:52:13,515
"
Hey, this is an event that I'm running. You might be interested.“
877 00:52:13,635 –
> 00:52:17,315
A
nd they join and they tell their friends about it, and I feel like it's a really
878 00:52:17,395 –
> 00:52:22,275
p
ositive community when people already know that there's someone there that they
879 00:52:22,275 –
> 00:52:27,475
{
\an1}want to collaborate with, or someone that they're familiar with.
880 00:52:24,895 –
> 00:52:29,995
{
\an3}SCUMSUCK: Yeah, I mean, I joined whim's, uh, Rare Pair Exchange because they
881 00:52:30,995 –
> 00:52:35,275
s
aid in my server, “Hey, I'm running a Yu-Gi-Oh event!” So I'm like, dude, I love Yu-Gi-Oh!
882 00:52:35,275 –
> 00:52:38,895
I
'm gonna join! So you join one event and eventually that just becomes a
883 00:52:38,995 –
> 00:52:43,555
a
whole bunch of other events that you can find out from too.
884 00:52:43,555 –
> 00:52:46,235
w
himwitch: Yeah, it's like the gateway event! (laughs)
885 00:52:45,659 –
> 00:52:46,659
S
CUMSUCK: (laughs)
886 00:52:46,235 –
> 00:52:50,915
L
ike you just wanna like drag people into this wonderful experience with you.
887 00:52:51,155 –
> 00:52:53,635
A
nd then like having a set schedule is important.
888 00:52:53,635 –
> 00:52:56,035
L
ike you want to kind of plan ahead to
889 00:52:56,355 –
> 00:53:00,995
d
eadlines if you're running an event that has a specific time frame in mind.
890 00:53:01,555 –
> 00:53:05,395
B
ut at the same time, you want to be flexible with yourself and participants.
891 00:53:06,115 –
> 00:53:10,815
U
m, you don't have to stick to what you originally planned to be, uh,
892 00:53:10,815 –
> 00:53:14,095
t
he week where everyone's going to be posting their works.
893 00:53:14,195 –
> 00:53:18,075
I
t's OK to maybe expand that into two weeks or maybe a month.
894 00:53:18,275 –
> 00:53:20,275
T
hat was something where I had to pivot this year
895 00:53:20,275 –
> 00:53:24,755
j
ust because I wasn't expecting as many people to be participating.
896 00:53:24,755 –
> 00:53:26,835
A
nd instead of having to
897 00:53:27,555 –
> 00:53:31,675
r
eally plan ahead to like, OK, when are people going to post things this week?
898 00:53:31,699 –
> 00:53:35,395
H
ow am I going to make sure that this all gets done? It was a lot easier to just
899 00:53:36,035 –
> 00:53:37,715
h
ave the whole month, especially when I
900 00:53:37,715 –
> 00:53:42,695
h
ad multiple people asking for extensions. It's just kinder to you and everybody else.
901 00:53:42,695 –
> 00:53:47,295
A
t the same time, when I've been organizing events,
902 00:53:47,555 –
> 00:53:49,555
t
here are sometimes really unfortunate
903 00:53:49,555 –
> 00:53:51,715
s
ituations where you might have to deal
904 00:53:52,195 –
> 00:53:57,235
w
ith people that are bullies or jerks to other people in your event.
905 00:53:57,235 –
> 00:54:02,195
A
nd I had to be OK with kicking people out that were really ruining the vibes
906 00:54:02,195 –
> 00:54:07,555
f
or everybody. It's your event at the end of the day, and if there's somebody that
907 00:54:07,555 –
> 00:54:12,595
i
s making other people uncomfortable, or if there's somebody that is…
908 00:54:13,235 –
> 00:54:17,235
U
h, gossiping about other people that are in your event and saying really nasty things
909 00:54:17,235 –
> 00:54:19,795
a
bout them outside of your server.
910 00:54:20,675 –
> 00:54:23,555
I
t is OK to use your best judgment with
911 00:54:23,555 –
> 00:54:25,715
t
hat and keep things…
912 00:54:26,915 –
> 00:54:31,975
f
riendly and comfortable for the majority of people.
913 00:54:32,875 –
> 00:54:36,875
A
nd it doesn't make you a bad person for kicking those people out.
914 00:54:37,475 –
> 00:54:39,835
S
CUMSUCK: 100% agree like that was a big stress point
915 00:54:39,835 –
> 00:54:42,115
w
ith some of the events I ran in Discord.
916 00:54:42,595 –
> 00:54:44,475
L
ike, no matter how you write your rules
917 00:54:44,475 –
> 00:54:48,195
a
nd say, “Hey! If you join this event, there's gonna be some horrible stuff that
918 00:54:48,195 –
> 00:54:53,775
w
ill, like, be Not Safe For Life if you click into, you know, a content warned post.”
919 00:54:53,775 –
> 00:54:57,355
T
here <i>are</i> going to be people who click on it and be like,
920 00:54:57,355 –
> 00:55:00,875
"
This is disgusting! How can you post this?!! This should be illegal. You should go to jail!!!👶”
921 00:55:00,875 –
> 00:55:04,675
L
ike, just kick him. Don't try to reason with them. Don't think, oh man,
922 00:55:04,675 –
> 00:55:07,475
I
should give him a chance. Maybe they'll get better. Just kick 'em!
923 00:55:07,475 –
> 00:55:09,775
I
t's not worth your time. You're not a paid therapist!
924 00:55:10,275 –
> 00:55:14,835
J
ust kick 'em! And a lot of these people will try to shame you and keep on DMing
925 00:55:14,835 –
> 00:55:16,995
y
ou after you've kicked them.
926 00:55:16,995 –
> 00:55:21,355
J
ust block 'em! Don't talk to them ever again! They're not worth your time.
927 00:55:21,355 –
> 00:55:23,235
D
on't let them, like, make you feel like,
928 00:55:23,235 –
> 00:55:26,215
"
Why won't you let me into your small event?!? You must hate me!!! :(“
929 00:55:26,215 –
> 00:55:29,015
W
ho cares?! Maybe you do hate them.
930 00:55:28,039 –
> 00:55:29,051
w
himwitch: (laughs)
931 00:55:29,475 –
> 00:55:32,395
S
CUMSUCK: So, uh, I also agree completely with word of
932 00:55:32,395 –
> 00:55:33,915
m
outh being the best way to do things.
933 00:55:33,915 –
> 00:55:37,475
L
ike don't try to over advertise. Don't think about marketing or whatever.
934 00:55:37,475 –
> 00:55:39,515
I
f you only have like two people, that's fine.
935 00:55:39,515 –
> 00:55:43,195
I
f you get 50 people, wow! That's not necessarily better. That's a lot more work!
936 00:55:43,195 –
> 00:55:47,455
B
ut any number is a good number. Just remember, like each person is making
937 00:55:47,455 –
> 00:55:51,275
s
omething specifically for someone else and that's just amazing, right?!
938 00:55:51,275 –
> 00:55:55,315
I
f you're just talking to someone and they just gave you a gift on the word, that's fucking great!
939 00:55:55,315 –
> 00:55:58,895
I
also learned gameification is <i>very hard</i>. It gets people
940 00:55:58,995 –
> 00:56:04,875
e
xcited because it activates that monkey brain, like you insert a peanut and you
941 00:56:04,875 –
> 00:56:07,195
g
et a prize in turn kind of thing. 🐒
942 00:56:07,235 –
> 00:56:09,155
B
ut it's super hard on the moderators, and I
943 00:56:09,155 –
> 00:56:14,635
o
verextended myself and my other partner in this event in trying to
944 00:56:14,635 –
> 00:56:18,275
m
ake prizes for people. Like I would draw like custom emotes or like commissions
945 00:56:18,275 –
> 00:56:20,675
f
or people basically. But like, whew!
946 00:56:20,995 –
> 00:56:23,795
T
hat's a lot! Make it simple, like a cute little button they can put on their
947 00:56:23,795 –
> 00:56:26,035
w
ebsite or like a fancy Discord role.
948 00:56:26,835 –
> 00:56:31,635
A
nd, uh, I will say that you should keep things
949 00:56:32,515 –
> 00:56:37,475
v
ery like short and sweet, as simple as possible in terms of guidelines for
950 00:56:37,475 –
> 00:56:40,275
u
ploading, posting and formatting.
951 00:56:40,755 –
> 00:56:45,315
L
ike for writing, Discord has a limit of 5000 words, so you maybe you want to keep that
952 00:56:45,315 –
> 00:56:48,995
i
n mind if you're hosting an event on Discord.
953 00:56:48,995 –
> 00:56:52,115
O
r for images, you know, maybe like you personally have really
954 00:56:52,115 –
> 00:56:56,215
s
low internet, so you gotta ask people, can you make your images less than 500 kb
955 00:56:56,215 –
> 00:57:00,675
s
o it doesn't take an hour for me to like, look at this image?
956 00:57:00,675 –
> 00:57:04,715
A
nd, uh, give them the tools to do so because not everybody is very like into
957 00:57:04,835 –
> 00:57:10,335
c
omputer stuff. Like, like send them a link to photopea.com to resize their image.
958 00:57:10,335 –
> 00:57:14,155
O
r, you know, send them a link to a word count website to make sure they're
959 00:57:14,155 –
> 00:57:16,815
u
nder a certain limit.
960 00:57:16,815 –
> 00:57:21,935
A
nd, uh, don't worry about deadlines. It's all for fun fun at the end of the day,
961 00:57:22,235 –
> 00:57:24,355
a
nd the more relaxed you make it, I find the more
962 00:57:24,355 –
> 00:57:26,875
p
eople actually just casually come in and
963 00:57:26,875 –
> 00:57:29,315
d
o things, like more than you thought they would.
964 00:57:29,315 –
> 00:57:32,215
L
ike maybe you'll get someone who doesn't do anything for the first like
965 00:57:32,215 –
> 00:57:36,135
w
eek of your event and the next week they like write like 10 fics for 10 different people.
966 00:57:36,635 –
> 00:57:43,955
A
ll right! So, that's everything in our presentation. Um, but we do have
967 00:57:44,115 –
> 00:57:46,115
a
bunch of slides after this with
968 00:57:46,115 –
> 00:57:49,875
r
esources and examples of different fan events that you can
969 00:57:49,875 –
> 00:57:51,775
c
lick on with the blue links.
970 00:57:51,775 –
> 00:57:55,395
A
nd since this is recorded, we're going to have a Q&A in
971 00:57:55,395 –
> 00:57:59,595
t
he chat, and I'll be talking to people at Citrus Con to see if we can have like
972 00:57:59,635 –
> 00:58:02,275
a
thread or forum specific to this panel.
973 00:58:02,675 –
> 00:58:07,615
B
ut if you'd like to take a look at our slides again, we have our QR code in the corner
974 00:58:07,615 –
> 00:58:10,695
a
nd also the hyperlink will be posted in the chat.
975 00:58:10,795 –
> 00:58:14,755
S
CUMSUCK, is there anything that you want to end on?
976 00:58:14,755 –
> 00:58:16,475
S
CUMSUCK: Get out there and do an event!
977 00:58:16,475 –
> 00:58:18,595
If it's your first time, don't be afraid to make something that
978 00:58:18,595 –
> 00:58:20,935
s
eems bad or like, you know, kind of janky.
979 00:58:20,935 –
> 00:58:25,715
I
t gets better every year the more you train yourself.
980 00:58:25,715 –
> 00:58:31,215
w
himwitch: Hell yeah! Just try it. If you build it, they will come.
981 00:58:31,215 –
> 00:58:33,975
A
nd just remember to have fun. Organizing is a really
982 00:58:34,275 –
> 00:58:36,875
w
onderful experience, and I'm sure you'll love
983 00:58:36,899 –
> 00:58:41,399
whatever communities that you get together. So-
984 00:58:41,335 –
> 00:58:44,995
S
CUMSUCK: Yeah, I mean, I met whim through like doing events,
985 00:58:44,995 –
> 00:58:49,395
a
nd we're doing this, uh, event on how to make events together right now.
986 00:58:49,395 –
> 00:58:51,435
S
o friendship is magic! 🦄
987 00:58:51,435 –
> 00:58:54,015
w
himwitch: (laughs) Yeah, exactly! We're coming full circle here.
988 00:58:54,015 –
> 00:58:57,315
I
hope everyone enjoys the rest of Citrus Con, and we're so
989 00:58:57,315 –
> 00:58:59,635
h
appy to answer any questions that you have.
990 00:59:00,035 –
> 00:59:02,215
U
m, feel free to reach out anytime.
991 00:59:02,255 –
> 00:59:03,315
w
himwitch: See ya! SCUMSUCK: Bye-bye!
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